Accountants can configure file transfer of documents through the settings at the accountancy level.

You can receive CODA files in different ways:

• Via an FTP or OneDrive connection
• By e-mail (for administrations in Yuki)
• Via an API connection (for administrations in Exact Online)

Via FTP or OneDrive

Just like the UBL documents, OkiOki can also supply the coda files via an FTP or OneDrive link. You can use the same connection for this as for your UBL documents or set up a separate connection.

If you already receive coda files via Codabox on an FTP server today, you can have OkiOki put the OkiOki coda files in the same location so that all coda files remain nicely grouped for you.

If the connection is made, you can configure the CODA settings for your entrepreneurs in the following way:

Once clients have started using OkiOki and have linked their account to OkiOki, you can receive the coda files. To do this, in the OkiOki accountants portal, go to the settings page for that client (Active Clients List, select client). There you will see a "Coda Settings" section for each linked account.

You must always configure the first 2 fields:

• Transfer method: you need to set this to FTPs/SFTP or to Cloud Storage (OneDrive)
• sFTP folder name: this is the folder (possibly including the path) where you want to receive the coda files for this customer. This can also be the path to the CodaBox folder of the selected customer, eg /CodaBox/{file number}.

Note: if the Codabox folder is not accessible via your existing connection (FTPs/SFTP or OneDrive) you need to contact support@okioki.be to see if we can set this up (together with your IT partner or not)

The other 2 fields are there to allow the OkiOki files to match existing CodaBox files if you were to have these.

• Export earliest from: here you can set the date of the last coda file you received via CodaBox.
• Start numbering with: here you enter the sequence number of the last coda file, increased by 1.

Note: if you have OkiOki deliver the coda's while Codabox also delivers them, there will always be two coda files in the folder for the same day. Before importing into your accounting package, it is best to delete the one from CodaBox (or the one from OkiOki if you like). You can recognize our files by the format of the file name: {year}.{succession}.{date}.{VAT_nr}_{IBAN}.txt.cod

Via email

If you use the Yuki accounting software today, you can have OkiOki forward the coda files to the customer's yukiworks email address. In this way, they end up directly in the correct file.

Then you choose "Email" as the transfer method for coda files in the file, enter the yukiworks email address of the customer and complete the other 2 fields.

The other 2 fields are there to allow the OkiOki files to match existing CodaBox files if you were to have these.

• Export earliest from: here you can set the date of the last coda file you received via CodaBox.
• Start numbering with: here you enter the sequence number of the last coda file, increased by 1.

Via API

If you use Exact Online, OkiOki can supply its coda files via an API connection. In your general settings you will then configure your API connection with Exact Online.

Then choose "API" in the client file as the transfer method for coda files and complete the other 2 fields.

The other 2 fields are there to allow the OkiOki files to match existing CodaBox files if you were to have these.

• Export earliest from: here you can set the date of the last coda file you received via CodaBox.
• Start numbering with: here you enter the sequence number of the last coda file, increased by 1.