How can I receive my clients' CODA files?

Accountants can configure file transfer of documents through the settings at the Accountancy level.

In order to receive CODA files, a link via FTPs/sFTP or OneDrive must be available. It is also possible to set up this link only for CODA files; UBL files can still be transferred via email.

If the link is made, you can configure the CODA settings for your entrepreneurs in the following way:

Once clients have started using OkiOki and have linked their account to OkiOki, you can receive the coda files. To do this, in the OkiOki accountants portal, go to the settings page for that client (Active Clients List, select client). There you will see a "Coda Settings" section for each linked account.

You must always configure the first 2 fields:

• Transfer method: you need to set this to FTPs/SFTP or to Cloud Storage (OneDrive)
• sFTP folder name: this should always be the path to the CodaBox folder of the selected client e.g. /CodaBox/{file number} 

Note: if the CodaBox folder is not accessible via access (FTPs/SFTP or OneDrive) you need to contact support@okioki.be to see if we can set this up (together with your IT partner or not)

The other 2 fields are there to allow the OkiOki files to match existing CodaBox files if you were to have these.

• Export earliest from: here you can set the date of the last coda file you received via CodaBox.
• Start numbering with: here you enter the sequence number of the last coda file, increased by 1.

Note: if you have OkiOki deliver the coda's while Codabox also delivers them, there will always be two coda files in the folder for the same day. Before importing into your accounting package, it is best to delete the one from CodaBox (or the one from OkiOki if you like). You can recognize our files by the format of the file name: {year}.{succession}.{date}.{VAT_nr}_{IBAN}.txt.cod