Yes. With OkiOki, you are all set for mandatory e-invoicing, for both sending and receiving your invoices. It registers you on the Peppol network, allowing you to send and receive e-invoices.
What is an e-invoice?
An e-invoice, or electronic invoice, is a structured electronic document in formats such as XML, which can be processed automatically by invoicing and accounting software worldwide. An e-invoice is sent and received entirely digitally via secure networks such as Peppol. The advantages of e-invoices over paper and PDF invoices include very fast automatic processing, lower processing costs through automation, a very low chance of errors, faster payment through direct links, and higher security through the use of secure networks.
The benefits of e-invoices
- They reduce the risk of errors through automatic processing, ensuring greater accuracy and efficiency in administration.
- They speed up payments by allowing recipients to process them faster, which improves your company's cash flow.
- E-invoices are sent over secure networks such as Peppol, which significantly reduces the risk of fraud.
- They reduce processing costs by up to 30% compared to paper invoices by eliminating manual entry.
- In addition, e-invoices require less storage space due to digital storage and contribute to sustainability by reducing paper use and physical shipping.
Will I be able to receive all my invoices as e-invoices?
Not all invoices will be sent to you via Peppol. The e-invoicing obligation today only applies to 'invoices' from 'Belgian' companies. So what will you still receive through other channels :
- Non-invoices : receipts, payment invitations from insurers, fines, ...
- Invoices from foreign suppliers, think of Facebook, Google, Amazon, ...
So many documents will still reach you via your mailbox or supplier portals. Fortunately, OkiOki is still the only player on the market with a unique solution for this via integration with your mailbox and supplier portals.
What is Peppol?
Peppol (Pan-European Public Procurement On-Line) is a European network that enables companies and public authorities to exchange electronic documents, such as e-invoices, securely and efficiently. The network uses open standards and a standardised format, ensuring streamlined and reliable communication between different parties.
What is a Peppol 'access point'?
A Peppol access point is a gateway to the Peppol network. It is essential for companies to send and receive electronic invoices. Without access to a Peppol Access Point, you cannot get on the network. It acts as a digital bridge between suppliers and customers, ensuring faster processing and fewer errors.
E-invoicing mandatory from 1/1/2026
In Belgium, e-invoicing will become mandatory for two main reasons. First, the government wants to help companies digitise, which could save up to EUR 1.8 billion annually. Second, e-invoicing helps prevent VAT fraud and errors, reducing the VAT gap. This makes for more efficient and secure tax collection.
Do you only work for private customers? For outgoing invoices to those private customers, this then obligation does not apply. But you do need to be able to receive e-invoices from your suppliers. And therefore, you also need to be registered on the Peppol network. And even then, OkiOki is the ideal solution for you.
E-invoicing and Peppol protect you against invoice fraud
E-invoicing protects against fraud by using the secure Peppol network, designed for secure and efficient exchange of electronic documents. The network requires all participants to identify and authenticate themselves, ensuring that the invoices you receive come from legitimate sources. E-invoices are sent in a structured format, such as XML, which makes them difficult to forge or manipulate. Automatic processing in accounting software reduces the risk of human error. Moreover, the data is sent encrypted, which protects against unauthorised access. These features ensure a more accurate, reliable and secure billing process, significantly reducing the risk of fraud.
Benefit from the 120% cost deduction
The Belgian government offers a tax break for companies switching to e-invoicing, where you can deduct 120% of the costs of implementation and use between 2024 and 2027 from your taxable profit. This includes costs for software purchase, staff training and consultancy, as well as recurring usage costs such as your subscription fee for OkiOki.
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